Request For Bids Lawn Maintenance

 

                                                                                           Request for Bids Lawn Maintenance

 

The Dyer County Mayor's Office is accepting bids for lawn maintenance at the Dyer County Courthouse according to the attached

specifications and the following conditions.

      1.  Bids must be submitted by signing the Bid Agreement and completing the enclosed Bid Specification form.  Bids will be

           accepted until 10:00 a.m. Wednesday, March 28, 2018. 

           Bids should be placed in a sealed envelope, marked on the outside "BID ON LAWN MAINTENANCE, " and submitted to:

                   Chris Young

                          Dyer County Mayor

                          101 West Court Street

                          Dyersburg, TN  38024 

     2.   The contract period will be April 1, 2018 to March 31, 2019 with the possibility of five (5) twelve month extensions at the

           option of the Dyer County Mayor's Office. 

     3.   The company or individual awarded this contract will be required to furnish workman's compensation insurance in

           the amounts required by law.  A certificate of insurance will be required verifying workman's compensation,

           general liability in the amount of $1,000,000 and automobile liability in the amount of $1,000,000.  The certificate 

           should be included with the submission of this bid.  A current certificate is to be kept on file in the Dyer County

           Mayor's Office for the duration of the contract and contract extensions. 

     4.   The company or individual awarded this contract will be responsible for all applicable taxes, licenses, assessments,

           contributions, penalties, and interest due to the state, or any county, municipality or political subdivision thereof. 

     5.   The company or individual awarded this contract must comply with all applicable Federal, State, and County laws

           and regulations. 

     6.   A ticket or separate invoice must be prepared detailing the services that have taken place on each date that services

           were performed.  A monthly statement should be submitted totaling all services performed that month.  Payments

           will be made from the monthly statement by the tenth of the following month if timely invoice is received. 

     7.   In the opinion of the mayor, if the required services are not performed satisfactorily, the mayor's office shall have

           the right to immediately terminate the contract and withhold payments in excess of fair compensation for the

           completed services.  In the event a termination of contract occurs the contract may be awarded to the next best

           bidder to be determined from the original bids submitted. 

     8.   The contractor shall not enter into any subcontract for grounds maintenance services without the consent of the

           Mayor or his designated employee.

     9.   In the event erosion occurs due to over use of weed killing chemicals, the contractor will be required to repair and/or

           replace the eroded area at the contractors expense.

    10.  The Dyer County Mayor's Office reserves the right to reject any or all bids, to waive any information or irregularities

           in the bidding process, and to accept the bid which provides the best overall benefit.

Lawn Maintenance

Includes:  Courthouse and Vacant Lot (100/104 West Court)

MOWING

                 Price per

                 Mowing 

                _______  Mowed, edged, blown including noxious growth in

                                curbs and sidewalks.

                                Frequency;   weekly during mowing season, if needed.

                                If hot, dry weather conditions exist and there is no

                                growth, weekly mowing should not be done.

                                Beginning and ending of mowing season will be decided

                                by Mayor Chris Young. 

Additional mowing will be requested, if needed due to increased precipitation.

Scheduled mowings are subject to change due to weather conditions, if necessary.

LANDSCAPING

                            Price 

                           _______ Over mulch area 3" depth

                                          Frequency:     Mulching - Once, upon request.

TRIMMING

                    Price 

                    _______ Trimming of shrubs and trees at courthouse

                                   Frequency:     Trimming - Once, upon request.

Specifications for Weed Control and Fertilization - OPTIONAL

** Price for Labor only, Fertilizer will be reimbursed. 

                   Labor

                   Price 

                   _______ Bed Fertilizing 15-15-15 - Receipt for fertilizer to accompany invoice

                                  to be reimbursed one time annually

                                  Frequency: 

                  Labor

                  Price 

                  _______ Mid to late February - Pre-emerge - no fertilization

                  _______ Early May Pre and Post emerge and high nitrogen fertilizer

                 _______ June/July Post emerge and high nitrogen fertilizer

                 _______ Late October Pre and Post emerge, no nitrogen, phosphate and potash

                                Soil testing will be the responsibility of the contractor.

                                Contractor will report the P.H. level to the Mayor's office each fall.

 

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                                                                                    BID AGREEMENT 

By signing below, I attest that I have legal authority to bid for the company and that I understand and will comply with all 

conditions and specifications in this bid.  I also agree, if awarded this bid, to protect, defend, and hold harmless the Dyer 

County Mayor's Office and the employees of Dyer County from any suits that may be brought against them because of

the services contained in this bid, and further agree to indemnity and hold harmless Dyer County Government and 

employees of Dyer County  Government from any suits or actions of any nature and description brought against them 

for, or on account of, any injuries or damages received or sustained by any party or parties in the course of providing 

these services.

Signature __________________________________________________ Title ____________________________

Company __________________________________________________________________________________

Address ___________________________________________________________________________________

Telephone ______________________________ Email ______________________________________________

Date ______________________________________________________________________________________

Charter Number, TN Dept. of Agriculture _________________________________________________________

The submitted bids should include the following checklist:

          *     Bid is signed

          *     Bid pricing sheets included

          *     Certificate of insurance as required

          *     Copy of Charter No., TN Dept. of Agriculture